Solution Stories

New York City Department of Finance Launches Online Document Management System

The New York City Department of Finance has launched its new Automated City Register Information System (ACRIS). ACRIS is the New York City Register's online document management system.

Access to millions of property related documents and indexes are now just a click away. Real and personal property documents such as Deeds, Mortgages, Liens, etc., are readily and easily available to the public via the Internet. The system currently encompasses the boroughs (counties) of Manhattan, the Bronx, Brooklyn and Queens.

As with the implementation of most document management systems there was the need to convert a substantial number of legacy documents .... in this case nearly 50 million images from microfilm. The roll film, both 16mm and 35mm, dates back to the mid-1960's.

Docucon is pleased to have been a member of the team that assisted the Department of Finance in achieving the goals of this very important project. Our role on the team was to convert the historical microfilm to digital data. The film was converted to an indexed image format and stored on interim media for up loading into the ACRIS property record information system. All film scanning processes are performed at Docucon's secure facility in San Antonio, Texas.

Docucon delivered the nearly 50 million images on time according to schedule.

As a result of this initiative, New York City is not only preserving these records but it is also providing an important public service.

Docucon provided these services under a subcontract agreement to Bearing Point (formerly KPMG Consulting.)