Digitize your Healthcare Records
Docucon maintains a secure processing facility in San Antonio, TX and meets the Security and Privacy standards of HIPAA....
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Patient and Healthcare Records Conversion Service
Docucon maintains a secure facility in San Antonio, TX that meets the standards of HIPAA with regards to Privacy and data Security. Did You Know? In the past year Docucon has converted more than 1 million images of patient medical records for BAMC (Brook Army Medical Center), the Texas Department of Health and private practices. The Need to Convert Your Records Whether you are implementing a complete EMR or EDM system or simply need to archive your Patient Records, an important and often time critical step in the process is a Backfile Conversion. Archiving for Historical Patient Records Did you know? A single DVD can hold up to 80,000 pages of Patient Records! With the legal requirements to keep medical files for up to 21 years, and the compliance of 2010 nearing, converting those legacy Patient Records (paper microfilm, microfiche) to a digital format and storing them on DVD makes more sense than ever. As you’ve probably already seen, the cost of storage space continues to go up. In fact, eliminating the cost of storage space alone will pay for the conversion to digital in a relatively short period of time …. and more importantly the data can be at your fingertips and/or stored at a safe off-site location. We provide free pickup (1), secure storage, adhoc retrieval and return of your records as they complete the conversion cycle. Access to your files is easy with our FREE document retrieval software DocuView. And our services are HIPAA compliant. (1) Free bulk pickup and delivery is available within 100 miles of our San Antonio, TX location. Electronic Medical Record or Data Management System If you are implementing an EMR or EDM system, you already know the many benefits and improved efficiencies to be realized. As part of the decision making process you undoubtedly will want to evaluate the need and importance of performing a backfile conversion of existing and legacy files.
Our services are independent of the actual software you select which allows us to format the digital data to your specified format for easy import into the electronic record system. We support all industry standard digital formats and can deliver the data on the media of your choice. We provide free pickup (1), secure storage, adhoc retrieval and return your records as they complete the conversion cycle. And our services are HIPAA compliant. (1) Free bulk pickup and delivery is available within 100 miles of our San Antonio, TX location. Docucon makes this easy. We provide you with a firm per unit quote for document preparation, images scanned, patient name and/or number indexing and each delivered CD or DVD. In doing so, both of us, have a good understanding of the approximate cost of the project before production begins. We only charge for the actual number of images and indexes produced. And remember …… pickup and delivery is free! (1) Contact us today for a quote. (1) Free bulk pickup and delivery is available within 100 miles of our San Antonio, TX location. HIPAA Compliance and Understanding Docucon has years of experience in handling sensitive and classified data. Our facility and conversion procedures are designed to limit employee access to client records on a strict “need to know” basis and maintain the security and confidentiality of client information. The facility itself has limited points of entry/exit and each is secured by electronic security access. Employee access to documents is only for the specific task they perform during conversion and all converted digital data is held on our secure network. Docucon complies with the HIPAA regulations pursuant to incidental uses and reasonable safeguards as described in 45 CFR Parts 160 and 164.
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With 20+ years of experience performing document conversion in a secure environment, Docucon Imaging Services is uniquely positioned to meet the conversion needs of the medical community.
Docucon is expert in this area, as we have been providing quality, high volume conversion services for more than 23 years. Whether your records are currently in paper form, microfilm or microfiche, Docucon has the solution for you.
